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OUR SERVICES
Construction Bookkeeping Tailored to You.
We offer a full range of bookkeeping services, designed exclusively for general contractors, subcontractors, builders, and tradespeople.
Timely reports that make it easy to understand your business’s financial health and prepare for tax season.
Why? Am I even making money on this job?
The Headache:
The Headache:
The Headache:
The Pain: You don’t have a clear picture of costs — labor, materials, overhead — per job. It feels like guessing rather than knowing.
The Risk: You underbid, lose profit, and stall your business growth.
Financial Reporting & Tax-Ready Books
Keep cash flowing smoothly—never miss a payment or invoice again.
Why? Am I even making money on this job?
The Headache:
The Headache:
The Headache:
The Pain: You don’t have a clear picture of costs — labor, materials, overhead — per job. It feels like guessing rather than knowing.
The Risk: You underbid, lose profit, and stall your business growth.
Accounts Payable & Receivable
Why? How to Write Off 100% Sub Costs?
The Headache:
- Missing W-9s at tax time
- Late or wrong 1099s = IRS penalties
- The Pain:
- No clear view of labor, material, and overhead per job
- Guessing instead of knowing
- The Risk: Lost profit, underbidding, stalled growth
- We deliver real job costing so you know your numbers and protect your margins.
You must file form 1099 to the IRS by January 31 each year for each subcontractor. To do this, you must collect W-9 form with all necessary information. We help you stay ahead by tracking W-9s and filing 1099s on time.
The Headache:
The Pain: You don’t have a clear picture of costs — labor, materials, overhead — per job. It feels like guessing rather than knowing.
The Risk: You underbid, lose profit, and stall your business growth.
Subcontractor Compliance Tracking
Why? Am I even making money on this job?
The Headache:
- Unsure if you’re making money
- No clear breakdown by labor, materials, overhead
- Overruns caught too late
- The Cost: Lost profits, poor bids, no growth
- We deliver clear job costing + WIP reports—so you can protect your margins.
We provide detailed job costing reports that show exactly where your money is going -- labor, materials, equipment, and overhead. This helps you control costs, protect your margins, and bid smarter on future projects.
The Pain: You don’t have a clear picture of costs — labor, materials, overhead — per job. It feels like guessing rather than knowing.
The Risk: You underbid, lose profit, and stall your business growth.
The Value of Accounting: We provide detailed job costing so you know exactly what each job costs and where you make or lose money. This protects your margins and helps you grow smarter.
JOB COSTING
Accurate payroll processing and union reporting.
Why? Am I even making money on this job?
The Headache:
The Headache:
The Headache:
The Pain: You don’t have a clear picture of costs — labor, materials, overhead — per job. It feels like guessing rather than knowing.
The Risk: You underbid, lose profit, and stall your business growth.
Payroll & Union Reporting
We set up GE Tax number and e-filing, calculate and file monthly G-45 as well as annual G-49 form for you.
Why? Am I even making money on this job?
The Headache:
The Headache:
The Headache:
The Pain: You don’t have a clear picture of costs — labor, materials, overhead — per job. It feels like guessing rather than knowing.
The Risk: You underbid, lose profit, and stall your business growth.
General Excise Tax
Standard financial reports are where others stopconstruction reports – this is where we come in.
Pain Point: Any bookkeeper can give you a standard Profit & Loss and Balance Sheet- and they should. But if that’s all you’re getting, you’re missing the full picture.
Risk: Without construction-specific reporting, you can’t see which jobs are profitable, where you're losing money, or how much you're really owed. This leads to poor decisions, cash flow problems, and missed growth opportunities.
Solution: We go beyond the basics. In addition to standard reports, we deliver three specialized construction reports - Job Cost (P&L by Job), Work in Progress (WIP), and Retainage Tracking—so you can make smarter decisions, win more bids, and grow with confidence.
Construction-Specific Financial Reporting
Profit & Loss (P&L) – By Job (Job Cost Report)
Pain Point: A regular P&L shows your overall profit—but it doesn’t tell you which jobs are making money and which are draining it.
Risk: Without job-level reporting, you’re guessing on pricing, underbidding projects, and missing red flags that could be costing you thousands.
Solution: Our Job Cost Report (P&L by Job) gives you clear insight into profitability by project, so you can bid smarter, manage expenses, and grow your margins with confidence.
Work in Progress (WIP) Report
Pain Point: You may not know how much income you’ve actually earned vs. what you’ve billed—making it hard to track job progress accurately.
Risk: Without a proper WIP report, you risk misstating profits, losing lender or bonding company trust, and being denied future funding or bonding capacity.
Solution: We provide a clear, accurate Work in Progress (WIP) Report that tracks earned revenue, backlog, and job progress—keeping your financials reliable and your business fundable.
Retainage Tracking Report
Pain Point: You don’t always know how much money is being withheld on each job—or when you can bill to collect it.
Risk: Without accurate retainage tracking, you risk leaving earned money uncollected, overstating your income, and failing to meet bonding or bank expectations.
Solution: Our Retainage Tracking Report keeps you informed on withheld amounts and release timing - so you can stay cash-aware, collect every dollar earned, and maintain trust with lenders and bonding companies.
In construction, basic invoicing won’t cut it—you need billing built for the jobsite.
Pain Point: Standard accounts receivable isn’t enough for construction. You need billing that handles percent-complete, retainage, change orders—and notarized payment applications.
Risk: Without proper AIA billing and notarization, you risk rejected applications, delayed payments, and stalled cash flow.
Solution: We provide Construction-Specific Accounts Receivable, including American Institute of Architects (AIA)–style invoices (Forms G702 and G703) and mobile notary services, which are required for each payment application - so you get paid without delays or compliance issues.
Construction-Specific Accounts Receivable
We handle your bills - so you never miss a payment or lose a vendor’s trust.
Pain Point: It’s hard to stay on top of all your bills, due dates, and payment terms—especially when you’re focused on running jobs.
Risk: Missing payments can lead to late fees, damaged vendor relationships, and cash flow problems.
Solution: We track, organize, and schedule your payables—making sure every bill gets paid on time, so you stay in control, protect vendor trust, and avoid costly surprises.
Accounts Payable
Don’t let missing W-9s from each subcontractor cost you—1099 season comes every January, and the IRS doesn’t wait.
Pain Point: Chasing down W-9s and tracking payments for every subcontractor is a time-consuming mess - especially when change orders and project breakdowns are involved.
Risk: Without accurate records, you risk missing the January 31 IRS deadline, filing incorrect 1099s, and facing penalties, audits, or compliance issues.
Solution: We collect and track all required W-9s, insurance certificates, and total payments per subcontractor and project - so your 1099s are filed on time, accurately, and penalty-free.
Subcontractor Tracking
In Hawaii, GE Tax is due every month—and the penalties for missing it add up fast.
Pain Point: Hawaii’s GE Tax forms are confusing, and keeping up with monthly and annual filing deadlines can feel overwhelming.
Risk: Every business in Hawaii must file the G-45 monthly and the G-49 annually -even with no income. Missing a deadline means costly penalties and interest.
Solution: We register your GE Tax account, calculate your returns, and e-file both G-45 and G-49 accurately and on time - so you stay compliant, avoid penalties, and never miss a deadline.
General Excise Tax
Your crew gets paid right - and right on time.
Pain Point: Handling payroll is stressful - misclassifying workers, sending late checks, or managing confusing tax forms can quickly spiral out of control.
Risk: Payroll mistakes can lead to upset employees, IRS penalties, and legal trouble.
Solution: We handle accurate, compliant payroll processing, including all tax filings - so your team gets paid on time and your business stays in the IRS’s good graces.
Payroll
Insurance audits shouldn’t scare you - when your numbers are clean and ready.
Pain Point: You scramble to pull together payroll and financial records for insurance renewals, and audit requests from your carrier often catch you off guard.
Risk: Incomplete or incorrect reporting can lead to higher premiums, penalties, policy cancellations, or dangerous coverage gaps.
Solution: We track and organize your payroll, subcontractor, and job cost data year-round, and prepare accurate, audit-ready reports for insurance renewals - so you're always covered and confident.
Business Insurance Renewals
& Annual Audits
No Business line of credit? We’ll get your reports bank-ready - and help you secure, renew, and grow your funding every year.
Pain Point: You don’t have a business line of credit, and you're unsure how to qualify. Your financials aren’t clean or strong enough to approach a bank with confidence.
Risk: Without access to funding, you risk missing out on growth opportunities and relying on personal credit or high-interest loans to run your business.
Solution: We organize your financials, guide you through the application process, and position your business to qualify for a line of credit - and grow it year after year. You’ll approach banks with confidence and get the funding you need to scale.
Business Line of Credit
We get your financials bonding-ready - so you can qualify faster, bid bigger, and grow with confidence.
Pain Point: You’re unsure how to qualify for bonding or increase your bonding capacity, and your current financials don’t meet bonding company standards.
Risk: Without the right bonding support, you risk losing out on larger jobs and stalling business growth due to limited bonding capacity.
Solution: We organize your financials, guide you through the application process, and position your business to qualify for a line of credit - and grow it year after year. You’ll approach banks with confidence and get the funding you need to scale.
Construction Bonds
A CPA review is required to renew your line of credit and grow your bonding capacity. We keep your books ready for your CPA.
Pain Point: Your books aren’t clean or organized enough for a CPA review or audit, and last-minute cleanup leads to stress and extra CPA fees.
Risk: Disorganized records can result in higher CPA costs and inaccurate reports that damage your credibility with banks, bonding companies, and investors.
Solution: We gather and organize all supporting documents, keep your books audit-ready year-round, and work directly with your CPA—so your review is smooth, accurate, and cost-efficient.
CPA Review (Audit)
Taxes don’t have to be painful - when you plan ahead. Get every deduction you deserve. Legally. Strategically.
Pain Point: You’re unsure which deductions you qualify for and don’t know how to legally reduce your tax bill. Tax season feels overwhelming and unclear.
Risk: Without proper planning, you risk overpaying the IRS, missing valuable savings, and facing penalties or stress from disorganized records and late filings.
Solution: We analyze your finances to uncover tax-saving opportunities and build a year-round strategy - so you pay less, stay compliant, and never scramble at tax time.
Federal and State Income Tax
We set up your business the right way - and keep it legally registered year after year.
Pain Point: You’re not sure how to set up a business entity properly or what paperwork needs to be filed each year to stay compliant with the state.
Risk: Missing required registrations or setting up the wrong entity type can lead to penalties, loss of legal protection, or rejection by banks and agencies.
Solution: We handle your entity formation from start to finish, and take care of your annual state registration - so you stay legally compliant and focused on growing your business.
Business Entity Creation and annual registration with the state
